The Conference Manager will gather and process your personal information in accordance with this privacy statement, in compliance with the Australian Privacy Act and European General Data Protection Regulation (GDPR). We comply with these legislations and are committed to protecting the right of the individual to the privacy of their information.
The Information Collected
We collect information from you when you enquire about a service or conference.
Examples include, but not limited to:
- Expressising interest in a conference or service
- Registering your attendance at conference
- Booking accommodation via a registration form
- Submitting an abstract and / or speaking
- Applying to be sponsor / exhibitor, involvement as asponsor / exhibitor
Personal information collected is likely to include, but is not limited to your name, job title, organisation / company you represent, telephone numbers, email, address and payment details, if applicable.
Additional information may include dietary requirements, demographic information (eg age, industry, gender), special requirements to assist your involvement (eg. Mobility, accessibility), profile photo, biography and
Use of your Information
We require your information to enable us to facilitate your participation in a conference you are attending, and / or in order to provide you with our services.
We will not collect personal information unless it is required.
Protecting your Information
The conference manager uses Swoogo software to manage conference registrations and bookings, you can view more details about the software security at their website https://swoogo.events/security-compliance
All information shared to accommodation houses, venues, suppliers and clients is transferred via secure portals or password protected reports.
We do not sell, trade or otherwise transfer your personal information to outside parties other than for the purposes outlined in this privacy policy or where legally required to do so. Non-personal identifiable statistics may be provided to other parties, such as event bureaus.
Duration of Storage
Records containing personal information will be held until there is no longer a need or obligation to retain such records, after which time they will be deleted, destroyed or deidentified. On completion of a conference the information is provided to the client and a backup copy is securely archived electronically. No hard copies are retained unless required by law.
Use of Cookies
Cookies may be used on websites. Users can set their Internet browser to refuse cookies but access to some forms may be impeded.
Consent
You will be asked to give your consent to provide personal information when completing a form. Individual conferences or events may have different consent requests, please check your form carefully to ensure you are comfortable with the use of your information.
You may withdraw your consent at any time and request your data is deleted, barring any data which we are required to keep for legal or legitimate business purpose, by contacting info@theconferencemanager.com.au.
Any changes to our privacy policy will be posted to this page. Your continued use of our website or the conference or event websites of our clients will be deemed to be acceptable of any such changes.
